This Privacy Policy (the "Policy") describes how we collect, use, process, store, and protect the personal data of participants and individuals ("Interested Parties" and/or "Interested Party") who visit the website www.italiantechweek.com or get a free ticket for the Italian Tech Week 2024 (hereafter also “Event”).
The Policy is provided in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation, "GDPR"), Legislative Decree No. 196/2003 ("Privacy Code"), as amended, and further applicable data protection legislation.
- DATA CONTROLLER
The data controller of personal data for the purposes of this Information Notice is VENTO S.r.l., VAT # IT12783920015, with registered office in Turin - Via Carlo Francesco Ormea 48, 10125, e-mail: info@vento.ventures, PEC: vento1@legalmail.it.
VENTO reserves the right to appoint a Data Protection Officer (DPO) who will be promptly communicated to the Interested Party.
2. What personal data we process about you and where we collect them
VENTO may collect your personal data when you register and/or pre-register for the Event in the following ways:
- During the registration on the www.italiantechweek.com website;
- possibly transferred by our business partners to whom you have provided them, e.g. for participation in specific initiatives organized or promoted by them. Such data may be communicated and transferred to us by third parties in accordance with and in full compliance with the privacy regulations in force in their respective privacy policies.
The personal data that we may collect are:
- First name; Surname; Email; Linkedin profile; Country of residence; Job position; Company.
3. For what purposes we process your personal data
We process your personal data for the following purposes:
Services Execution
a) Participation at the Italian Tech Week Event
b) Technical assistance regarding registration on the website www.italiantechweek.com to Interested Parties
c) Response to any requests for information by the Data Subject
d) Transfer of personal data to third parties and/or partners of the Data Controller
Legal basis: The legal basis of the processing for the purposes referred to in letters A) B) C) above is the performance of the contract pursuant to Art. 6 lett.b) Reg. Eu 16/679. While the legal basis referred to letter D) above is the explicit consent of the Data Subject.
Marketing and commercial communication
- Contacting the Data Subject via email, telephone, push notifications, messaging systems (e.g. WhatsApp), social media or other available means to: (i) send advertising messages; (ii) learn the opinions of the Data Subject through surveys or questionnaires and to inform about our Services; (iii) commercial communications through Social Media Platforms (such as Facebook or Google); (iv) newsletter related to the Programs.
- Transfer your personal data to third partner companies for recruitment purposes within the same area of interest.
- Run referral programs, rewards, surveys, sweepstakes, or other promotional activities or sponsored events.
- Measure the performance of our marketing email campaigns (e.g., by analyzing open and click-through rates), customize, measure, and improve our advertising.
Legal basis: explicit informed consent of the Data Subject.
4. Methods of processing and storage of personal data
VENTO processes the personal data of the Interested Party using electronic and automated methods, through subjects specifically authorized by VENTO. These subjects carry out the processing using technical and organizational security measures that are adequate to guarantee the protection of the personal data of the Interested Party and its confidentiality.
Some of the main security measures employed by VENTO to protect the personal data of the data subject:
- specific instructions to VENTO personnel authorized to process;
- continuous training of personnel authorized to process data;
- control of access to computer systems;
- encryption in the memorization/storage of data;
- encryption of data transmission;
- firewall and antivirus;
- pseudonymization of data.
The personal data of the Interested Party will be kept by VENTO for the time necessary to pursue the purposes.
In particular, data collected for marketing purposes will be kept for 24 months.
In any case, the Interested Party may revoke consent at any time by writing to the email address: info@italiantechweek.com. It is understood that if you withdraw your consent before the start of the Event, you will not be able to take part in it. At the end of the retention periods, personal data will be deleted automatically by VENTO, securely in accordance with our rules on data retention and deletion.
The data will be kept for the duration of the existing relationship with the Data Subject and, once the relationship has ended, for 5 years for administrative and accounting purposes, unless otherwise required by law or the need to exercise rights, including in court, by the Company. Data processed for direct marketing purposes, marketing based on profiling, will be kept for 4 years from the collection.
The periods of retention of personal data indicated may be extended by VENTO to comply with legal obligations or possible requests by the authorities.
5. To whom we may disclose your personal data and why
For the above purposes we may communicate your personal data to the following categories of subjects:
- third parties and/or companies that provide services connected and/or instrumental to the activities carried out by Vento during the organisation of Italian Tech Week (e.g. companies involved in publishing, events, marketing and advertising, including providers of social networking or other advertising platforms, companies providing VENTO with IT services, archiving and/or other administrative, accounting or legal services);
- external appointed professionals and consultants who need to have access to your data for administrative, accounting or legal reasons;
- with your consent, our business partners to process them, as autonomous data controllers, for marketing purposes;
- legal and/or tax consultants and/or companies involved in possible mergers, demergers, acquisitions, transfer of assets and/or company branches or other extraordinary operations
- independent authorities, law enforcement agencies or judicial authorities for their institutional purposes within the limits provided for by law.
With regard to the personal data communicated to them, the individuals indicated may act, as appropriate, as data processors, on the basis of a specific data processing agreement with VENTO, or as autonomous data controllers, on the basis of their own privacy policy (in which case, the communication of personal data will be limited to what is necessary to achieve the purposes of the processing referred to in section 3 above, and will be based on the same legal basis as listed above). A detailed and updated list of such persons and their privacy qualifications may be requested from the Controller.
Your personal data may also be disclosed to staff appointed by the Data Controller, who have been specially trained for this purpose on the methods and purposes of processing.
6. Non-EU and EEA Data Transfer
As part of the provision of the Services, the Data Subject's personal data is transferred outside the European Union and the European Economic Area in full compliance with the GDPR to the following entities:
- Netlify, Privacy Policy (netlify.com);
- Google Analytics, Privacy Disclosures Policy - Analytics Help (google.com);
- Google Fonts, Privacy Policy – Privacy & Terms – Google;
- TeamTailor Privacy Policy TeamTailor Software
- Typeform Privacy Policy | Typeform Software
- MailChimp Privacy Policy
- Lu.ma Privacy Policy
7. Rights of the Interested Party
The Interested Party may exercise the rights recognized by the legislation on the protection of personal data by contacting VENTO at info@italiantechweek.com or at the registered office.
The Interested Party may, in particular, exercise the following rights:
- Withdrawal of consent to process for direct marketing and profiling for marketing purposes, if given;
- Withdrawal of consent for access to your device, if given;
- Request for explanations and meaningful information regarding the operation of the Program as well as express your opinion and contest decisions resulting from the automated process (art. 22 GDPR);
- Access to the personal data processed and stored by VENTO and obtain information on the processing pursuant to art. 15 of the RGPD;
- Rectification of personal data, where inaccurate, or integration of personal data, where incomplete, pursuant to art. 16 RGPD;
- Cancellation of personal data pursuant to art. 17 RGPD;
- Limitation of processing pursuant to art. 18 RGPD;
- Receive your personal data in a structured, commonly used, and machine-readable format (right to data portability) pursuant to Art. 20 RGPD;
- Opposition to the processing pursuant to Art. 21 RGPD;
- Complaint to a supervisory authority pursuant to art. 77 RGPD, if you believe that the processing has been carried out in violation of the applicable data protection regulations.
8. Other provisions
Minors
The Services are intended for an adult audience and are not directed to minors. We do not knowingly collect personal information from users who are considered minors under the laws of their country.